SWCBA Administrative Assistant

We are seeking a responsible and detail-oriented Administrative Assistant to support our board members and the membership, while assisting in the daily operations of our office. The Administrative Assistant will perform a variety of administrative and clerical tasks to ensure the efficient and smooth functioning of our organization.

The Administrative Assistant position compensation includes a monthly salary of $1,397.25 plus, the successful candidate will receive $85 per month for necessary office tools compensation.  The office tools will include, but are not limited to, a computer, printer paper, a printer and printer ink plus Microsoft Office software if required.  There should be no reimbursement requirements for office equipment or software.

Key Responsibilities:

• Answer and direct phone calls to the appropriate board member or committee.
• Organize and schedule Zoom calls and committee meetings.
• Plan meetings and take detailed minutes for documentation purposes.
• Write and distribute email correspondence, memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Email membership invoices and registration forms to members.
• Process payments through Square or Bank of America and update records in Google Drive.
• Update and maintain office policies and procedures.
• Maintain accurate and up-to-date contact lists.
• Manage current and historical records effectively.
• Act as the primary point of contact for the association.
• Complete any other assignments as directed by board members.
• Serve as an authorized signer on the SWCBA Bank of America account.
• Support the SWCBA Secretary/Treasurer with accounting and financial activities.

Requirements:

• Proven experience as an administrative assistant or office administrative assistant.
• Knowledge of office management systems and procedures.
• Proficient in operating office equipment, such as printers and fax machines.
• Strong proficiency in MS Office Suite and Google Drive.
• Excellent oral and written communication skills.
• Strong organizational skills and the ability to manage multiple tasks.

Preferred Qualifications:

• Previous experience as a secretary or Executive Administrative Assistant.
• Familiarity with our industry is a plus.

We look forward to meeting candidates who are committed to ensuring the efficient and effective operation of our office. If you meet the qualifications outlined above, we encourage you to apply for this opportunity. Click here for the employment application.

Email employment application to Mike Kelly at mkelly@texasbook.com, if you are interested.